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MEXPORT 2008 Underwriter:

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  Select your Topic of Interest :
     
    Exhibitor Badges - Register your company representatives
    Set Up Hours
    What's In Your Booth
    Advertising In The Mexport Exhibitor Directory
    Optional Exhibitors Services
    Accommodations
    Fire Department Regulations For Trade Show Exhibitors
    Trade Show Tips
   
   
  NOTICE:
     
  Exhibitors must not block neighboring exhibitors. Any sign or display exceeding 4 ft in height must be set back at least 3ft from the isle.
Sponsor corner booths are exempt from this requirement.
  Be sure to bring your own company banner or sign for display within your space!
Don't forget to be Creative.
(See " Exhibit Success: Trade Show Tips " above for exhibit ideas )
  The Otay Mesa Chamber of Commerce and the San Diego Regional Economic Development Corporation are NOT responsible for any damages or theft of property.
   
SET UP HOURS / SCHEDULE FOR MEXPORT EXHIBITORS
    Wednesday May 7, 2008
  12:00 p.m. to 7:00 p.m.
    Exhibitor's set-up time. Forklift will be available to assist with load-in between 1:00 p.m. and 5:00 p.m.
    Note: Security will be available on the premises one day prior to the show
       
    Thursday, May 8, 2008
  7:30 a.m. to 9:00 a.m.
    Exhibitor's set-up time.
(Set up must be complete and left intact from 9:00 a.m.
to 5:00p.m, otherwise penalties may apply)
       
  9:30_a.m._INAUGURATION_CEREMONY  
   

Sponsored By: Become a Sponsor today. Click here for more information.

       
  10:00 a.m. TRADE SHOW BEGINS!
       
  5:00 p.m. to 7:00 p.m. Free After Show Reception
    Sponsored By: Become a Sponsor today. Click here for more information.
       
  Exhibitor's pick-up time
    Forklift will be available from 6 p.m. to 7 p.m. the day of the event.
       
   

MEXPORT invites you to visit our Exhibitor Lounge
for complimentary refreshments and coffee.

   
       
    WHAT'S IN YOUR BOOTH
     
   
  • 10' x 10' standard drape booth
  • 8' high back drapes
  • 36" high side drapes
  • 6' table covered with skirt
  • Two chairs
  • Turf floor covering
  • 500 watt electrical outlet
 Each 10' x 10' booth will be set with 8' high blue and white back drape and 36' high blue and white side dividers.
   
     
    ADVERTISING IN THE MEXPORT EXHIBITOR DIRECTORY
       
    INCREASE your Tradeshow EXPOSURE with an ad in the Exhibitor Directory.

Exhibitors Receive a 15% Discount !
       
    The MEXPORT Exhibitor Directory is distributed to over 2,500 attendees at the show and serves as an important marketing piece to promote MEXPORT for the following year. Click here to complete formExhibitor Directory Advertising.
   
    OPTIONAL EXHIBITORS SERVICES
     
       
  Lead Retrieval will be provided by RCS, offering several leads gathering devices, on an optional rental basis to exhibitors. 
[ Lead Retrieval Services ]
[ Lead Retrieval Order Form ]
       
  Additional Electricity, and Extra Booth Equipment such as chairs, tables, easels, etc. can be ordered through Raphael's Party Rentals.

  Forklift service is available for a flat rate of $55. Click here to see price list and order forms
[Electricity, Drayage and Extra Booth Equipment]
       
  Display Rentals/Sales by Cyclops Displays
For more information please contact Cristina Ryan at (858) 566-5111 or email cw@cyclopsdisplays.com
Se habla español
       
   
    ACCOMMODATIONS
     
   
Official MEXPORT Hotel:

Special Mexport Rate: $89!
For more information
call: (619) 710-0900
 
   
    Back to Top
     
    FIRE DEPARTMENT REGULATIONS
FOR TRADE SHOW EXHIBITORS
   
   
A)
 Inherently Fire Retardant or Flame Retardant Treatment
  1. All decorations, drapes, signs, banners, plastic displays, hay, straw, moss, split bamboo, and other similar materials MUST BE FLAME RETARDANT to the satisfaction of the Fire Department and the State Fire Marshal.
  2. Table Coverings must be flame retardant treated unless they lay flat, with an overhang of no greater than 6".
  3. Oilcloth, tarpaper, sisal paper, nylon, orlon, and certain other plastic materials cannot be made flame retardant and their use is prohibited.
  4. A Certificate of Flame Resistance shall be available for review by the Fire Marshal or on file with the Fire Marshal for all decorative materials.
B)
 Vehicles/Internal Combustion Engines on Display
  1. Any autos, trucks, motorcycles, or other motorized vehicle displayed shall have their batteries disconnected and terminals taped.
  2. All motor vehicle tanks containing fuel or which have ever contained fuel shall be furnished with locking-type gas caps or sealed with tape. The level of gas in tanks cannot, exceed five gallons or one-quarter tanks whichever is less.
  3. Garden tractors, chainsaws, power plants, and other gasoline-powered equipment shall be safeguarded in a similar manner.
  4. All autos, trucks, and vehicles of any kind must show the location of the Fire Department-approved floor plan 14 days prior to the show date.
 
C)
 Combustibles
  1. Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat compact manner.
  2. No cardboard boxes or any combustible materials may be stored on top of or near any electrical wiring in the spaces behind the back wall drapery (booth) or behind any display.
D)
 Obstructions
  1. Aisles designated on approved show floor plans shall be kept clean, clear, and free of obstructions. Booth construction shall be substantial and fixed into position in specified areas for the duration of the show. Chairs, easels, signs, demonstration areas shall not be placed beyond booth areas into aisles.
  2. All aisles must be maintained at a minimum of 10 feet in width or unless otherwise approved on floor plan.
  3. All fire prevention and fire-fighting equipment in all public assembly areas shall have easy & unobstructed accessibility.
E)
 Electrical Extension Cords and Multi-Plug Adapters
  1. Extension cords shall service one appliance only and shall be a three-wire approved type (with ground). The extension cord cannot exceed fifteen amps.
  2. Multi-Plug adapters must be UL approved and have a current (electricity) breaker overload safety device. Cube adapters and other devices, which increases outlets, are not acceptable unless equipped with an internal circuit breaker.
 
F)
 Compressed Cylinders
  1. Compressed cylinders must be attached to a stand if used upright or laid flat on the floor.
  2. Compressed flammable gases are prohibited inside a building. This includes acetylene, hydrogen, propane, butane, and L.P.G.
G)
 Cooking and/or Warming Devices
  1. Cooking and/or warming devices shall be electric. Sterno may be used for warming trays. Cooking devices shall be approved by a recognized testing laboratory, e.g., U.L., F.M.
  2. Cooking, warming devices, and/or heated products shall be isolated from the public by either placing the device on a minimum of four feet back from the front of the booth or provide a Plexiglas shield 18 inches high, ¼ inch thick across the front, and down both sides of the demonstration area.
  3. Decorative candles are NOT permitted.Back to Top
    Trade Show Tips
       
    EXHIBIT SUCCESS: Maximize your Trade Show Performance !
       
    In order to create a lasting impression and make the most out of your trade show performance. We have gathered a number of useful tips from respected sources that will help you through your trade show experience. Whether you are a pro or a beginner at trade show exhibiting these helpful exhibiting hints won't hurt a bit.
       
   
  1. BE CREATIVE. Creativity makes you stand out from the rest, making your exhibit more enticing to visit. Avoid last minute arrangements, such as handwritten signage or decorations. MAKE IT FUN, raffle an expensive item like a Palm Pilot or have the classic and inexpensive putting contest, this will create much needed traffic for your booth, remember to always ask for a business card.
  2. HAVE A PLAN. It's important for you as an exhibitor to develop a PRE, AT and POST show strategy. Your PRE show strategy can consist of selecting the booth staff, marketing and promotional materials and establishing a budget. Your AT show strategy will consist of working your booth and handling prospects and your POST show strategy, considered to be the most important is your lead follow up strategy (tip #11).
  3. SEND THE BEST. Avoid sending student interns or new employees that are not familiarized about company products or policies to stand in the booth. You want high energy! Send your best sales people and decision makers. Buyers don't like having to talk to two or three people or wait a couple of days before someone follows up with them with a proper quote or product information.
  4. HAVE ONLY THE NECCESARY STAFF. People, even potential buyers do not like the idea of having four or five salespeople "attacking them" with questions or trying to convince him to place an order. Limit your booth staff to two or three people at the most, the rest of the staff can take turns to walk and talk to other customers or exhibitors.
  5. ALWAYS HAVE CLEVER GIVEAWAYS OR SNACKS. This way you create a welcoming environment for passers by, also try to have what everyone wants to have.
  6. CREATE AN OPEN AND WELCOMING ENVIRONMENT. Using tables and other devices to create a barrier between you and them are not a good idea, instead try opening your booth to traffic, studies show that an "open booth" increases traffic by 25% Give people room to move around your booth and look at your products or materials.
  7. PROJECT A FRIENDLY IMAGE. Make eye contact with the person you are talking with, build friendly rapport before trying to sell him your product. Sitting in your booth with your arms crossed or talking on the phone is just a waste of your exhibit dollars; people will just not approach you.
  8. STAY UNTIL THE END. Trade Show studies show that 68% of exhibitors meet a "hot" prospect during the last 30 minutes of the show. Also 93% of attendees visiting a trade show during the last half hour say they were not able to meet the salespeople from one or more booths they visited.
  9. PROMOTE YOUR PARTICIPATION. Let your customers, colleagues and suppliers know you will be participating in MEXPORT, send them a letter along with VIP tickets (provided by MEXPORT) inviting them to visit your booth. Additional VIP tickets are also available through the MEXPORT Coordinator.
  10. CHECK THE EXHIBITOR SERVICES SECTION IN WWW.MEXPORT.ORG. There you will find important information such as move in-out schedules, courtesy tickets for your clients and colleagues, directions, parking information, exhibitor services, show agenda, additional equipment or furniture rental and more.
  11. HAVE A LEAD FOLLOW UP STRATEGY. Your purpose for attending a Trade Show is to obtain business leads. Trade Show studies show that 80% of leads obtained in a trade show are not followed up properly. Remember you are not done with your trade show until you follow up with your business leads. Try to contact your prospects within 10 days of the show, otherwise they will not remember you or not take you seriously, have some one in your office prepare information packets while you are at the show, so you will not lose valuable time preparing them.
    Sources:
   
  • TSEA Trade Show Ideas Newsletter December 2001
  • Winning Strategies for Successful Exhibiting
  • Entrepeneur.com "How to Work a Trade Show"
  • Successful Trade Show Strategies Vol. 1 No. 2 August 2001
   

For more information on MEXPORT please contact
the OTAY MESA CHAMBER OF COMMERCE at
(619) 661-6111, fax (619) 661-6178 or
by e-mail at mexport@otaymesa.org

Official MEXPORT Hotel:

Special Mexport Rate: $89!
For more information
call: (619) 710-0900
 


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